SOLID SURF HOUSE BOOKING CONDITIONS
These are the Booking Conditions applicable to holidays booked with Solid Surf House® (trading name) / Solid Holiday Services Ltd. and should therefore be read carefully. Should any part of these conditions become invalid or unenforceable this will not affect the validity of the remainder of these conditions.
1 HOLIDAY CONTRACT
Your contract is with Solid Surf House® /Solid Holiday Services Ltd. registered in Gibraltar. The person signing the booking form must read and accept these Booking Conditions by clicking accept. In the case of a group booking the group leader or « lead name » must have the authority to sign on behalf of everyone in the group.The lead name will be responsible for the full cost of the holiday including insurance premiums, cancellations and amendment charges. No booking contract exists between Solid Surf House®/ Solid Holiday Services Ltd. and the client until the booking form has been received. Once the booking form is received there is a contract and payment obligation, starting with deposit or full payment (see prices) and cancellation policy will apply as of immediately effect. We reserve the right to refuse to accept bookings in our absolute discretion without stating the reason for doing so. Please inform us immediately if there are any discrepancies in the costs or details of your booking.
All prices are in euros and per person per week, unless otherwise is stated. Upon making your booking the price of your holiday will not normally be subject to change, however we reserve the right to increase or decrease prices due to variations in service charges, offers, insurance/security levels or exchange rates. Once a booking has been made discounts cannot be applied retrospectively.
A deposit of 50% required at the time of booking. Once the confirmation has been dispatched, the deposit is non refundable. The final balance is due 4 weeks before the ARRIVAL date. If the final payment has not been received by this date we reserve the right to treat the booking as a cancellation. The final balance will still be due and payment obligation still exists according our cancellation policy. Should the booking be made within 4 weeks of the arrival date the full amount is required immediately.
3 DISCOUNTS – OFFERS & VOUCHERS
Discount vouchers supplied by us are only valid for the shared rooms. The vouchers don`t apply on already made discounts/ offers. Add-on`s like: BBQ – Excursions – Insurances are excluded for discounts. Discount applies for maximum one booking week only, any extra days are charged according to the price on that moment. The vouchers are valid in the time frame that is stated on the voucher and when the booked holiday is within these dates , booked & paid. Discount bookings are non-refundable.
Solid surf house will not accept bookings that are ment for re-selling with lower, equal or larger profits then what we offer on our website. If any of these bookings occure without giving us notice or our written approval we are able to cancel the booking at anytime and claim full compensation of the booking with the value of what has been booked with us according to our website prices. Similar bookings forthcoming out of one of our agency’s are subject to this policy. Re-sales are restricted to our own appointed agencies that we have selected.
The following payment terms are applying when a booking is made.
1. A booking made over 6 weeks before the arrival date a minimum of 50% of the total amount has to be paid within 3 days after we send the confirmation & invoice. A booking made within 6 weeks before arrival date, 100% payment has to be paid and completed within 3 days.
2. A booking made between 0 to 6 weeks before the arrival date, a minimum of 100% of the total amount has to be paid within 3 days after we send the confirmation & invoice.
If there are any trouble with making the payment please inform us immediately.
6.1 CANCELLATION OF HOLIDAY BY SOLID SURF HOUSE GUESTS
If you are obliged to cancel your booking you should write to Solid Surf House/ Solid Holiday Services Ltd Ltd. immediately. Free cancellation is applicable within 24 hours after we received the booking form with exception of bookings made within 14 days before arrival dates. Bookings within 14 days before arrival date can not be cancelled and require 100% compensation. After 24 Hours the following sliding scale determines if your holiday is refundable:
1. Cancellation over 6 weeks before arrival date- loss of 50% of holiday cost (deposit) – however it is possible to reschedule this holiday so your deposit is not completely lost*. Refund: 50% incase of full 100% payment. No refund when only 50% is paid.
(*Only applicable for cancellations made over 6 weeks.)
2. Cancellation 4 – 6 weeks before- loss of 75% of holiday cost. Refund: 25% incase of full 100% payment
3. Cancellation under 4 weeks before- loss of 100% of holiday cost. Refund: 0% incase of full 100% payment. payment
Every guest is responsible for their own cancellation insurances in case of loss of holiday costs. In order to receive refunds we will apply the refund scale mentioned above and are subject to reasons as: severe illness which makes the holiday impossible, passing away of 1st degree relatives: wife, kids, parents. All other reasons are not accepted for refunds. To refund according the refund scale we need official documented proof to fulfill the refund payment as stated in our refund scale. For the remaining lost amount percentage, we will supply documents of your booking for your cancellation insurance to claim the remaining part of your lost holiday costs. A cancellation insurance is fully the guests responsibility!
If payment is left out we will pursuit with our international deb-collecting agency to honor the contract and agreement. All forth-coming costs are forwarded and will be calculated accordingly.
6.2 CANCELLATION OF HOLIDAY BY SOLID SURF HOUSE® / SURF COMPANY Ltd.
Solid Surf House/ Solid Holiday Services Ltd Ltd. scheduled departure except for reasons of ‘force majeure’ which include war, political unrest, strikes, acts of God, epidemics, natural and technical disaster, closure of ports and aircraft or unless the clients default in the payment of the balance of the holiday price. In circumstances where we are unable to provide the holiday you have booked we will return to you all monies paid, or offer you an alternative holiday of similar standard.
Alterations to your holiday by Solid Holiday Services Ltd Ltd.: It is unlikely that we will have to make any changes to your holiday, but occasionally small changes may be made, which we reserve the right to do at any time. Most of these changes are minor and we will advise you at the earliest possible date.
Our contract with you is deemed to be made at the offices of Solid Holiday Services Ltd Ltd, Suite 3, Second Floor, Icom House, 1/5 Irish Town, Gibraltar. All our conditions are subject to Dutch Law (EUROPEAN).
General: Solid Holiday Services Ltd Ltd. holidays start and finish where stated on your invoice or booking confirmation. We are not responsible for your travel to or from this point or for any expenses, including travel accommodation, subsistence and loss of earnings, caused by delayed return to your departure point, howsoever caused.
Airport transfers: It may sometimes be necessary to combine, on certain transfers, customers arriving or departing on more than one flight, which may require additional waiting time at your airport or accommodation. Sometimes our airport transfers are contracted to a local agency. Please note departure times are 3hrs prior to your flight departure from your accommodation.
7 MAROKKO & BALI – SRI LANKA COMPANY
Solid Holiday Services ltd. act as the sole travel agency for the locations in Marokko and Bali and Sri Lanka. The surfschool and accommodations in Marokko and Bali are independent companies. The local companies are registered in Marokko (275 Ltd.Sarl) and Indonesia Bali (Rumah Ombak Bagus.PT), Sri Lanka (Solid Surf House Lanka LTD.) and function as a independent company with Solid Surf House/ Solid Holiday Services Ltd as their travel agent.
8 SURF GUIDING
The surf guides are not qualified instructors. They will take you to surf spots and suggest where to surf but are not in any way responsible for clients safety or for injury or death whilst surfing. Our head surf teachers are qualified instructors licensed by the ISA and own the level 1 or level 2 certificates.
9 SELF CATERING HOLIDAYS
Our self catering apartments are not owned by Solid Holiday Services Ltd. They are rented independently or through letting agencies.
Liability: Solid Holiday Services Ltd. accepts responsibility for ensuring the holiday you book with us is as described in the brochure and the services offered reach a reasonable standard. If any part is not provided as promised, we will pay you the appropriate compensation if it has affected your enjoyment of the holiday.
Complaints: If you wish to make a complaint or claim whilst on holiday you must report it to the relevant supplier of the problem in question and to our Solid Holiday Services Ltd. representatives, thereby giving them the opportunity to remedy the problem. We cannot accept any liability whatsoever if we are not informed immediately, of any problem during your stay. Complaints not resolved completely in resort should be made in writing within 28 days of the end of the holiday. We will not accept liability for claims received after this period.
10 HOLIDAY TERMINATION AND INDEMNITY
While staying withSolid Holiday Services Ltd, clients are expected to behave in an orderly and acceptable manner and are expected to accept responsibility for the conduct of themselves and their party. Should their behaviour threaten the condition of the accommodation or vehicles or seriously impair the enjoyment of other guests, Solid Holiday Services Ltd. reserves the right to refuse to further accommodate the guilty party and contractual obligations will be terminated. The guilty party will be liable for the cost of any damage caused.
Everyone that is booking a holiday with Solid Holiday Services Ltd. must have full travel insurance and a cancellation insurance.
Solid Holiday Services Ltd. accepts no responsibility for loss theft or damage to persons or property during their stay.
11.2 SURF INSURANCE
Everyone booking a holiday with Solid Holiday Services Ltd. will have the free option to book a surf insurance with us. The surf insurance: “better surf then sorry” is available at a rate of 25,- euro per week and covers you to damage caused by others or circumstances out of control and includes: board, fins and leash. The insurances also covers against normal tear and wear the boards are in. Without insurance people could be asked for compensation based on the daily value of the material they have rented from us. Insurances purchased in advanced are subject to the same cancellation policy as mentioned in 6.1.
Our in advanced booked and paid excursion are non-refundable. Excursion are only subject for refund when Solid Surf House is not able to organise it due to unexpected circumstances or when the required minimum amount of participants is not reached. Solid Surf House decides if a excursion can take place or not.
14 SOLID SURF ACADEMY
Participants that join our Solid Surf Academy are under the same terms and conditions as a regular guest from Solid Surf House. Participating in the program or course will not guarantee in passing the examinations. Participating and your level of surfing is entirely your own responsibility. We can not be held responsible for participating while the surfing skills or physical health, endurance are not up to the level to improve within the set terms they booked and pass the ISA and LS examinations. Participating into the Solid Surf Academy is a free choice and the guest is responsible to make their own judgement whether they are fit and qualified enough to participate in the program and or qualified enough to pass the examinations, we can only advise in this but the end responsibility and choice is entirely at the guest/participant to join. When participants think they can not pass the examinations due to doubts of their ability or can not join any other activities for any reason whatsoever they can not claim any refund once payment has been fully made. The participants are subject to the same cancellation policy as mentioned in 6.1.
15 SOLID SURF CHARTER
The participants are subject to the same terms and conditions asmentioned from 1 to 14.
16 SOLID “FEELGOOD YOGA RETREAT”
The participants are subject to the same terms and conditions asmentioned from 1 to 14.